FACT SHEET
Freight Audit SelfService (FASS)
Stop paying for freight invoices you canʼt trust. Up to 5% of freight spend quietly leaks out through incorrect invoices, endless disputes and manual audits your team doesnʼt have time for. And with EU e-invoicing mandates just around the corner, freight settlement is about to get even harder to control.
Freight Audit SelfService changes that. Built on 20 years of Managed Freight Audit expertise and powered by real-time Transporeon execution data, FASS turns No-Touch Orders into No-Touch Invoices — stopping overbilling, cutting audit workload by up to 70%, and keeping your settlement automated, compliant and fully in your control.
Every freight invoice hides dozens of variables — fuel floaters, waiting time, accessorials, surcharges and last-minute execution changes. Most teams are forced to choose between three poor options: accept a 1–5% error margin, drain resources on manual line-by-line audits, or outsource control to a managed provider.
Freight Audit SelfService gives shippers a better way. It connects directly to Transporeon execution data and validates every freight cost against a single source of truth. Invoices flow through automatically when everything matches. Exceptions are surfaced instantly. Disputes move out of email threads and into a transparent, auditable workflow.
And as European e-invoicing mandates reshape freight settlements — for example the French mandate in September 2026 — FASS adapts. A new reconciliation model, AI-supported discrepancy handling, and POD/CMR billing criteria make FASS a future-proof settlement layer: automated, compliant and always controlled by the shipper.
Challenges our solution solves
Freight invoices are complex and error-prone
Fuel adjustments, waiting time, accessorials and execution changes create endless opportunities for invoice errors. FASS validates every cost against execution data, catching mismatches before they become payment leakage.
Manual audit is expensive and slow
Excel checks, email disputes and line-by-line reviews drain teams and delay decisions. FASS automates the routine and lets teams focus only on real exceptions.
Overbilling quietly eats into freight spend
Many shippers accept a 1–5% error margin as the cost of doing business. FASS prevents overbilling systematically — protecting freight spend without adding headcount.
E-invoicing changes the settlement rules
European e-invoicing mandates route legal invoices through government or certified platforms. FASS shifts from blocking invoices to reconciling them — keeping settlement automated and compliant no matter how invoices flow.
Disputes disappear into email threads
Invoice disagreements often live in private inboxes with little visibility. FASS centralizes disputes in a transparent workflow, with a clear audit trail from execution to settlement.
Proof of delivery is often disconnected from payment
POD and CMR checks are often manual, late, or handled outside the settlement workflow. FASS makes proof documents a precondition for billing — enabling automatic “No proof, no payment” rules.
Key features
Pro-active updates & alerts
Early information about arrival times and deviations from schedule to support loading and unloading processes.
Automated re-planning
Integration and processing of real-time data and visibility statuses to identify bottlenecks early. Automated slot scheduling adapts to short-term changes to use capacity evenly and smooth peaks and troughs.
Yard Pre-Check-In made easy
Streamlined registration to reduce driver wait times and manual effort while improving operational visibility and lowering staffing expenses.
Entry Check API
Automated gate entry via the Entry Check API scans licenses plates to speed up check-ins and reduces gate congestion.
Key features
Automated freight invoice validation
FASS validates invoices and prebills against real transport execution data, agreed rates, surcharges and shipper-defined rules — so cost control is grounded in what actually happened, not what was claimed.
Prebilling and carrier-guided invoicing
Carriers verify expected costs through a guided prebilling workflow with clear feedback, reducing rework, disputes and payment delays.
Exception-based processing
Correct invoices flow through automatically. Teams spend their time on the small share of items that actually need attention — mismatches, missing documents or disputes.
Centralized dispute management
FASS gives shipper and carrier teams one shared, auditable space for dispute handling — with clear status, ownership and resolution history.
Real-time accruals and finance visibility
Real-time accrual visibility helps finance teams plan, forecast and close periods with confidence — using operational data as the source of truth.
E-invoice reconciliation model
As legal invoices flow through mandated e-invoicing platforms, FASS compares them against execution-based prebills, flags discrepancies and drives a resolution loop toward a net-zero outcome — keeping automation intact under the new rules.
AI discrepancy resolution agent
When legal e-invoices and FASS prebills donʼt match, an AI agent investigates the root cause, classifies the gap and guides carrier resolution — so most invoices still auto-settle and only real exceptions need human attention.
POD/CMR billing criteria
Shippers can require POD, CMR or other transport documents as a precondition for settlement. Missing proof automatically blocks billing and triggers a clear follow-up workflow with the carrier.
Embedded in the Transporeon platform
FASS is built on the same transport data customers already use in Transport Assignment — closing the loop from order to invoice without extra integration overhead.
“Thanks to Freight Audit SelfService, we have been able to massively reduce our administrative workload for invoicing. The automated reconciliation with transport data ensures error-free processing and significantly faster payment cycles.”
— Assimina Douka, Accounting Manager, Elikon Logistics
